Kafué Consultants Privacy Notice

This Privacy Notice explains in detail what personal data we will process and how we will keep it safe. We want you to be fully informed about your rights and how we will use your data. We may need to update this Privacy Notice from time to time and if there are any significant changes we will let you know. You are welcome to request a current copy at any time or you can visit our website to view the latest version.

Kafué Consultants is a recruitment and consultancy business, offering both interim placement and executive search services to its clients and candidates. The Company must process personal data (including sensitive personal data) so that it can provide these services to you. In doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on your Curriculum Vitae, in an email to us, or we may collect them from another source such as a job board or LinkedIn. We may also collect further data from interviews or telephone calls with you which may be stored and shared. The Company must have a legal basis for processing your personal data. For the purposes of providing you with recruitment services and/or information relating to your future career, we will only use your personal data in accordance with the terms of the following statement.

Collection and use of personal data
Purpose of processing and legal basis: The Company will collect your personal data (which may include sensitive personal data) and will process it for the purposes of providing you with recruitment services. We may also provide career guidance which may or may not be part of a recruitment process. We will seek your explicit consent to use your data for marketing purposes and you will have the option to unsubscribe at any time.

The legal bases we rely upon to process your data and to offer these services to you are:
• Legitimate interest
• Statutory obligation
• Contractual obligation

Legitimate interest
Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is as follows:
• You have supplied us with your personal data as you wish to receive recruitment services from the Company.
• It is of mutual benefit to both you and the Company that we process your data for this purpose.

Recipient/s of data
The Company may process your personal data and/or sensitive personal data with the following recipients:
• Our clients
• Our candidates
• Invenias Software Ltd (provider of our CRM database)

Statutory/contractual requirement
Your personal data is required to be processed by the Company by law and/or to comply with a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and without it will be unable to provide our recruitment services to you.

Overseas Transfers
The Company may transfer only the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with recruitment services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

Data retention
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time. The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services. Where we hold them, we must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. Where we have obtained your personal data as part of a recruitment process, we will retain it for a maximum period of 5 years unless we are engaged with you during that period. Where the Company has obtained your consent to process your sensitive personal data, we will do so in line with our ‘Policy for managing sensitive personal data’, a copy of which is available on request.

Your rights
Please be aware that you have the following data protection rights:
• The right to be informed about the personal data the Company processes on you;
• The right of access to the personal data the Company processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

Where you have consented to the Company processing your sensitive personal data you have the right to withdraw that consent at any time by contacting The Managing Partner, Kafué Consultants, 8 St James’s Square, London, SW1Y 4JU, United Kingdom.

Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact: The Managing Partner, Kafué Consultants, 8 St James’s Square, London, SW1Y 4JU, United Kingdom.

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.